Privacy Policy
Last updated: 30 April 2026
1. Who We Are
Legalexecutor is a legal advisory company registered in the Netherlands. We provide legal advisory, document automation, and referral services to individuals and businesses, primarily serving the expat community in the Netherlands.
Contact: info@legalexecutor.nl | legalexecutor.nl
For data protection matters: privacy@legalexecutor.nl
2. What Personal Data We Collect
We collect personal data when you:
- Contact us via our website, email, or telephone
- Create an account or engage our services
- Use our website (via cookies and analytics tools)
Categories of data we may collect:
- Identity data: name, date of birth, nationality, ID document details
- Contact data: email address, phone number, postal address
- Case data: documents, legal matter details, correspondence, case notes
- Payment data: invoicing and billing details (card data is processed exclusively by our third-party payment provider)
- Technical data: IP address, browser type, device information, pages visited, session duration
3. How We Use Your Data
We use your personal data to:
- Provide and manage the legal advisory services you have requested
- Communicate with you about your case, inquiry, or account
- Process payments and manage billing
- Comply with legal and regulatory obligations (including AML/KYC requirements)
- Improve our website, services, and internal processes
- Send service-related notifications and updates
Legal basis under GDPR (Art. 6):
- Contract performance (Art. 6(1)(b)): Processing necessary to deliver the services you have requested
- Legal obligation (Art. 6(1)(c)): E.g., anti-money laundering, record-keeping obligations
- Legitimate interest (Art. 6(1)(f)): Improving our services, security, and fraud prevention
- Consent (Art. 6(1)(a)): Marketing communications and non-essential cookies — you may withdraw consent at any time
4. Data Sharing
We do not sell your personal data. We may share it with:
- Service providers (e.g., cloud hosting, CRM software, payment processors) under written data processing agreements
- Legal or regulatory authorities when required by law or court order
- Professional advisors (legal, accounting, audit) bound by confidentiality obligations
- Other legal professionals when you explicitly instruct us to do so as part of your case
5. Data Retention
| Data type | Retention period |
|---|---|
| Client case files | 7 years after case closure (Dutch statutory requirement) |
| Contact and inquiry data | 2 years after last contact |
| Financial records | 7 years (Dutch tax and accounting law) |
| Website analytics data | 26 months |
| Marketing consent records | Until withdrawal + 1 year |
6. International Data Transfers
Where we transfer personal data outside the EU/EEA, we ensure adequate protection through Standard Contractual Clauses (SCCs) approved by the European Commission, or in reliance on an applicable adequacy decision.
7. Your Rights Under GDPR
You have the right to:
- Access the personal data we hold about you (Art. 15)
- Correct inaccurate or incomplete data (Art. 16)
- Erasure (“right to be forgotten”) where applicable (Art. 17)
- Restrict our processing of your data in certain circumstances (Art. 18)
- Data portability — receive your data in a structured, machine-readable format (Art. 20)
- Object to processing based on our legitimate interests (Art. 21)
- Withdraw consent at any time where processing is consent-based
To exercise any of these rights, email us at privacy@legalexecutor.nl. We will respond within 30 days.
8. Complaints
If you believe we have not handled your personal data correctly, you have the right to lodge a complaint with the Dutch Data Protection Authority:
Autoriteit Persoonsgegevens
Website: www.autoriteitpersoonsgegevens.nl
Tel: +31 88 180 52 50
9. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated via email or a prominent notice on our website. The most current version is always available at legalexecutor.nl/privacy.